Employers Calculator

Privacy Policy

Last updated: 14 February 2026

This Privacy Policy explains how Employers Calculator ("we", "us", or "our") collects, uses, and protects your personal data when you use our website and calculator tools.

1. Information We Collect

1.1 Information You Provide

When you use our calculators and choose to receive results by email, we collect:

  • Email address
  • Company size (optional)
  • Hiring timeline (optional)
  • Your role in the company (optional)
  • Marketing and partner consent preferences

1.2 Calculation Data

We may store anonymised calculation data for analytics purposes, including:

  • Calculator type used
  • Input values (e.g., salary amounts)
  • Calculated results

This data is used to improve our calculators and is not linked to your personal identity unless you choose to provide your email address.

1.3 Automatically Collected Information

With your consent, we use cookies and similar technologies to collect:

  • Device and browser information
  • IP address
  • Pages visited and time spent
  • Referral source

2. How We Use Your Information

We use your information to:

  • Send you calculation results by email when requested
  • Send marketing communications (only if you consent)
  • Share your details with trusted partners (only if you consent)
  • Improve our calculators and website
  • Analyse website usage and trends
  • Comply with legal obligations

3. Legal Basis for Processing

We process your personal data based on:

  • Consent: When you provide your email or agree to marketing
  • Legitimate interests: To improve our services and analyse usage
  • Legal obligation: When required by law

4. Sharing Your Information

We may share your information with:

  • Service providers: Who help us operate our website (hosting, analytics, email delivery)
  • Trusted partners: Only if you have explicitly consented to receive partner communications
  • Legal authorities: When required by law

We never sell your personal data to third parties.

5. Cookies

We use cookies to:

  • Remember your preferences
  • Analyse website traffic (with consent)
  • Improve your experience

You can manage your cookie preferences through the cookie consent banner on our website. We only use analytics cookies after you have given consent.

6. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Object to processing
  • Request data portability
  • Withdraw consent at any time

To exercise these rights, please contact us at the details below.

7. Data Retention

We retain your personal data for as long as necessary to provide our services and fulfil the purposes described in this policy. Lead data is retained for up to 2 years unless you request deletion.

8. Data Security

We implement appropriate technical and organisational measures to protect your personal data, including encryption of data in transit and at rest, secure hosting, and access controls.

9. International Transfers

Your data may be processed in countries outside the UK. Where this occurs, we ensure appropriate safeguards are in place in accordance with UK data protection law.

10. Children's Privacy

Our services are not directed at children under 16. We do not knowingly collect personal data from children.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on this page with an updated date.

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights, please contact us:

  • Email: privacy@employerscalculator.co.uk

13. Supervisory Authority

You have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's supervisory authority for data protection: